Office & People Coordinator - Etteplan Oyj - Poznań, Poland

We are looking for a person who will make our office a place where people simply enjoy coming. This role is not a typical assistant position. If you like to act, organize, and help others, and find satisfaction in refining things and finding better solutions, you may excel in this role. You will support employees and managers, ensure smooth office operations, and help create an environment where people can focus on their work because everything around them works as it should. If a well-organized day, checked tasks, and the knowledge that you make work easier for others give you satisfaction, we might be looking for you. The role combines several areas: coordinating office work, supporting managers and the team, assisting with HR and marketing activities, and co-creating positive employee experiences from onboarding to organizing events and daily office functioning. You will handle daily office support, support managers and administration, and assist with HR and team life. You will ensure the smooth functioning of the Poznań office, organize purchases, cooperate with suppliers, contact building management, support employees, and keep the office organized and welcoming. You will organize meetings, support logistics, prepare materials, support operational activities, and assist with administrative processes including invoicing and settlements. You will help onboard new employees, organize local and central events, support daily employee experiences, prepare communication and visual materials, and collaborate on employer branding activities. We support a team of nearly 30 specialists in our Poznań office, creating solutions for international clients in modern technology, with ambitious projects and experienced engineers. We value a good atmosphere and efficient organization as much as technical solutions. We are looking for someone who does not require many years of experience but has a positive attitude towards work. You should enjoy working with people, build friendly relationships, organize your work well, take responsibility, work accurately and timely, notice others' needs, act independently, share ideas for improvements, learn and develop, communicate fluently in Polish and English (min. B2), and use Microsoft 365 efficiently. Knowledge of Canva or similar graphic tools is a plus. We value initiative, asking questions, and proposing improvements. This position offers real influence on the team’s daily work, with opportunities for development in Office Management, People Operations, HR, or Executive Assistance. The recruitment process includes submitting your CV, an online interview, a short practical task, a meeting with your future manager and HR partner, and feedback. Even if you do not meet all requirements but see potential, apply. We also encourage you to visit our website or Facebook page to see what’s happening. Our company has whistleblower protection procedures in place, allowing safe reporting of irregularities with full legal protection. More info: https://www.etteplan.com/pl/kodeks-postepowania/