Procurement Secretary Permanent Position - Turun yliopisto - Turku, Finland

The University of Turku is a world-class multidisciplinary research university offering challenging tasks and a unique perspective on Finnish and international science and education. We are currently seeking a procurement secretary for the university's financial services. The financial services of the University of Turku operate as part of the university's support services and are responsible for providing centralized financial services, advising, guiding, and training university staff in their respective areas. The permanent procurement secretary position is located within the financial services procurement team (procurement services). The work begins on 1 September 2026 or as agreed. The procurement team supports the procurement process from initiation to product purchase. We manage the use, maintenance, and development of university-level ordering systems, as well as their instructions and user training. We assist units with order placement and collaborate with various stakeholders, such as suppliers. The procurement team also maintains the university's insurance and leasing portfolios. Job Description In this role, you will participate centrally in the university's procurement-to-payment process. Tasks include making procurements and processing orders in the university's UTUshop online store. Procurement and UTUshop involve various maintenance and reporting tasks, and you will be responsible for some financial tasks related to procurements. You will act as a buyer within the university's centralized services and provide expertise for various procurement needs of the university community. You will handle incoming shipments and manage their internal logistics. You will serve as a strong link between the university community and product suppliers, ensuring smooth daily operations of procurements. Your duties also include collaborating with various stakeholders, customer service and advice, development of procurement processes, supplier cooperation, and other procurement and financial administration tasks. The work is primarily performed from 8:00 a.m. to 4:00 p.m. on-site at the Turku campus, with partial remote work possible in accordance with university guidelines. You will use Finnish and English fluently. Who we are looking for You have relevant education and work experience in procurement tasks. A background in finance and familiarity with financial matters support your work. You work with a professional service attitude, feel comfortable in an expert community, and possess good cooperation and communication skills. You are good at organizing your time, even in changing daily situations, and work proactively, developing your own work. Experience with financial management systems (e.g., SAP) and/or ordering and inventory systems (e.g., SAP-MM, online store platforms), experience as a buyer, and knowledge of public administration/higher education procurement or financial matters are considered advantages. We value community spirit and promote equality, diversity, and inclusion. We encourage qualified applicants from diverse backgrounds to apply. What we offer We offer responsible and interesting tasks and the opportunity to develop your professional skills in a versatile environment. You will become part of a professional and inspiring university community, supported by a broad network of experts. We care about your well-being and daily functioning, including through our well-being services. - Opportunities for self-development – We encourage our staff to enhance their skills through various training and development opportunities, including free courses at our open university. - Well-being support – We prioritize employee well-being with comprehensive occupational health services and additional well-being services that support and develop staff well-being. We promote physical activity through CampusSport's sports services at employee prices. - A friendly and supportive work community – We encourage mutual support and value teamwork! Learn more about us on the 'Join us' page, which details what the university offers to its employees: https://www.utu.fi/fi/yliopisto/tule-meille-toihin The University of Turku ranks very highly in international university rankings and is among the best in several fields. High-quality basic research, a multidisciplinary research profile, and close collaboration with research infrastructures form the foundation for international top-level research. Read more about our international rankings: https://www.utu.fi/fi/yliopisto/kansainvaliset-yliopistovertailut Salary and Trial Period The salary for the position is determined according to the university's salary system for other staff. The level of the position is 6. Additionally, a performance-based salary component is paid. The starting salary, depending on experience and skills, is between 2544.16 and 2856.18 euros/month. A six-month trial period applies to the position. Application Instructions Please submit your application through our electronic recruitment system by 10 August 2026, at 4:00 p.m. Applicants must attach: - a motivation letter - a CV Further Information For more information about the position, contact Procurement Manager Teija Hurmerinta during 27 July - 7 August (phone 040 5931 578, teija.hurmerinta@utu.fi). Contact during weekdays from 8 a.m. to 4 p.m. For inquiries regarding the electronic application system and application process, contact HR Specialist Katja Saarinen (email: katja.saarinen@utu.fi, phone 046 921 9669), available 25 June - 30 June 2026 and 1 August - 10 August 2026.