Hallintosihteeri

Kuopio City Library Services are advertising for an Administrative Secretary starting 1 April 2027 or by agreement. Apply promptly, as the application deadline is 14 October 2026 at 12:00 and applications cannot be sent via the system after that. The Administrative Secretary role is versatile and requires strong customer service skills, collaboration ability and the capacity to work independently. Successful performance requires flexibility, initiative, self-direction, and proactive attitude as well as advanced skills in information systems, tools and communication. In addition, the position requires taking responsibility for the continuous development of one’s own expertise as well as a developmental approach to work and the ability to understand the broader impact of work on the organization. The job entails independent judgment and responsibility, especially in multi-step and complex tasks and the ability to solve problems. Responsibilities include documents management and archiving for library services (D10, contracts, decisions, etc.), member of the city’s information management group, member of the library services space reservation and invoicing teams, checking travel and expense receipts, preparing and ordering small purchases, and allocating library invoices. HR and financial administration tasks are included. The role also includes meeting secretary duties, such as drafting minutes. A suitable university-level degree (e.g. Bachelor of Business Administration) or a comparable polytechnic degree or a professional business qualification (150 credits) is required. We offer an interesting range of duties and meaningful work with daily new challenges as part of a large organization, good onboarding and opportunities for continuous learning. We also offer wellbeing benefits such as ePassi, commuting support, staff wellbeing card and occupational health services. Working hours: 36.25 h/week with 30 minutes unpaid break. The assigned salary is €3,025.30 per month. A six-month probation period applies. Interviews will be conducted in Week 44. The City of Kuopio promotes anonymous recruitment to focus on motivation, professional competence and work experience. Please fill out the application as usual. Anonymous data will not be visible to the recruiters during the process. Note that when applying, ensure anonymity principles are followed.

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