Temporary School Secretary Position, Anonymous Recruitment - Vaasan kaupunki - Vaasa, Finland

We are seeking a school secretary for the period from September 1, 2026, to February 28, 2027, at Savilahti Comprehensive School. Savilahden yhtenäiskoulu is a Finnish-language school located in the rural area of Vähäkyrö, serving grades 1-9. In addition to general education classes, the school has supported special classes (combined classes for grades 3-6 and 7-9, as well as an educational group at Puro Residential Home). The City of Vaasa's secretarial services are managed centrally under the Corporate Administration as support services in local offices. The Secretarial Services unit supports the core functions of the city and management, coordinates administrative processes, and develops work and operational methods. The position involves a variety of tasks, with key areas including: - Maintaining student data in the student register (Primus) - Managing and archiving student documents - Monitoring and correcting data in the Koski service - Maintaining and advising guardians on Wilma accounts - Preparing reports, statistics, and summaries - Preparing and communicating employment contracts and official orders (Tweb, Webtallennus) - Maintaining personnel and teacher registers - Collaborating with HR support and payroll services (handling employment matters) - Maintaining personnel and teacher registers in Primus - Processing purchase invoices - Preparing and communicating official decisions (Tweb, Valmu) - Internal and external customer service Qualifications include a suitable vocational qualification. Language skills required are good Finnish and satisfactory spoken and written Swedish. We expect from you: - Experience in diverse office tasks - Proficiency in Office 365 software - Excellent organizational skills, foresight, and ability to manage overall tasks - Proactive and responsible work approach - Good interaction and teamwork skills - Ability to collaborate and take responsibility - Flexibility Experience with student administration systems (Primus, Wilma, and Koski services) is considered an advantage. We offer: - Diverse tasks in a developing work community and a professional team - Opportunities to influence work smoothness with a proactive and developmental approach Additionally, we offer benefits related to city services, a company bike benefit, and an e-pass for culture, sports, and well-being. The work is performed flexibly according to the city's hybrid model, primarily on-site and with flexible working hours, considering the tasks. The salary for this position is €2,740.51 per month. Additional possible allowances are paid according to KVTES. The trial period is three months. Candidates invited for interviews should bring original certificates of education and employment. This recruitment is conducted anonymously. This means that the applicant's name, age, mother tongue, and gender are removed from the application. Please fill in the education, language skills, and work experience sections carefully, as interviewees are selected based on this information. Also, ensure that the free text of your application adheres to the principles of anonymity. The supervisor will select interviewees from the anonymous applications. After that, the recruitment proceeds normally.