Project Coordinator - Trilogy International - Remote - Global

This role will support one or two Partners in our Executive Search practice with business development and engagement related activities including travel coordination; calendar and time management; interview scheduling; document production; database management; event coordination; research; and other administrative duties as assigned. With regularly shifting priorities, the incumbent must be adaptable and flexible and have a strong sense of urgency. Due to the nature of the business, and attention to detail and a high level of accuracy is required in this role. As we are a professional services firm, client service orientation, maturity, and a calm, composed demeanor is a must. Project Coordination Support consultants in the management of engagement work by ensuring information flow to/from clients, prospective clients, candidates, and between consultants by establishing and administering basic workflow systems Maintain engagements using PSA, our financial management system which includes creating engagements following client contracts and managing client invoicing Managing the candidate experience through scheduling interviews and other meetings between candidates and clients Administrative Team Support Collaborate with peers and other colleagues to support the broader team; assist with standard administrative duties, such as preparing and proofreading documents and researching information Provide back-up support to other Project Coordinators during absences and busy periods Participate in projects related to improving the efficiency of administrative processes and team building Time and Calendar Management Using Outlook, schedule external and internal meetings across multiple time zones and respond to queries on availability, ensuring that the consultants’ time is used effectively Provide consultants with necessary briefing/preparatory material prior to meetings, interviews and travel Document Production Compose correspondence and related documents from handwritten text or electronic forms with a high level of accuracy using appropriate grammar, composition and speed, often under tight deadlines Produce PowerPoint presentations (pitch decks), proposals, status reports, marquee account plans, candidate assessments and documents including graphic and tabular exhibits; collate and bind presentation materials Prepare candidate profiles and related materials for clients in advance of scheduled client/candidate interviews, in-house or off-site Logistics Management Coordinate travel arrangements for consultants using the firm’s external travel agency while ensuring standard travel preferences are respected, options presented as appropriate, and the firm’s travel policy is followed Coordinate domestic and international engagement-related candidate travel arrangements Review and verify accuracy of candidate expense submissions prior to approval, processing and reimbursement Track and reconcile airline flight passes and credits Manage special events, meetings, Zoom presentations and video interviews Inform Receptionist of expected visitors and coordinate office and/or meeting room space as required Inform other Korn Ferry offices in advance of consultant visits to obtain security clearance (as required) and to reserve office and/or meeting room space Data Management Manage electronic filing systems Maintain and update consultants’ business development activities, tasks and contacts in Salesforce Maintain and update consultants’ activities and engagement flow information in Searcher, Korn Ferry’s proprietary database, ensuring contact notes and documents are included in the record, and ‘Searchflow’ information is updated in accordance with engagement activity Prepare monthly expense report for consultants following company guidelines using Concur expense management software Assisting consultants in tracking various business performance metrics through the consultants’ performance dashboards and reports Research Prepare company overviews for account teams Research companies and develop target lists Provide support to the research team in candidate identification and profiling Assist with the preparation of candidate mapping and market intelligence presentations.