Administrative Documentation Specialist

Are you highly organized, detail-oriented, and passionate about keeping everything in perfect order? Join our team as an Italian-Speaking Administrative Documentation Specialist and play a key role in ensuring that the documentation behind our refrigeration projects is accurate, complete, and compliant with local regulations. This is an excellent opportunity for someone who enjoys administration, coordination, and working with documents while collaborating with international teams in a dynamic and growing environment. What We Offer - Permanent employment in a modern, international company - Competitive salary and cafeteria benefit package - Regular home-office opportunities to support work-life balance - Internal growth opportunities to be promoted or switch to a different career within Epta - Exposure to innovative technologies and international projects What You'll Do - Prepare and maintain project-related documentation for refrigeration systems - Collect and organize certificates and supporting documents from technicians, suppliers, and internal stakeholders - Ensure all documentation is complete, accurate, and compliant with local regulations - Work closely with Installation Managers and After-Sales Managers to keep project documentation up to date - Monitor documentation deadlines and ensure records are properly maintained - Registering used materials on local ministry portal - Analyzing technician’s work sheet - Updating client portals What We're Looking For - Previous experience in administration, documentation, coordination, project support, or a similar role - Business-level Italian language skills with at least intermediate English, both written and spoken - Good command of MS Excel and Outlook tools - Strong organizational and administrative skills - Excellent attention to detail and accuracy - Proactive mindset and willingness to learn Why You'll Love This Role If you enjoy working with documents, coordinating information, and making sure every detail is in the right place, this role is for you. You'll become an essential part of our project team and help ensure the successful delivery of internationally recognized refrigeration solutions. Ready to take the next step in your career? Apply now and become part of a team where accuracy, collaboration, and continuous improvement matter.