Office Coordinator, Abena Finland Oy, Espoo - Academic Work

Abena Finland Oy is a growing organization where the number of practical daily tasks is constantly increasing. As an Office Coordinator, you will play an important supporting role for the entire staff and ensure that daily routines, office services, and internal processes run smoothly. In this role, you will handle a variety of practical tasks supporting personnel, such as tasks related to meal vouchers, phones, cars, and office spaces. The work also includes tasks related to product data and online store maintenance, such as updating product images and weekly online store management. Additionally, you will support the customer service team with daily tasks, including updating information, handling simple customer requests, and directing inquiries to the appropriate persons. You will especially support the team during busy periods and help ensure a smooth customer experience as part of daily operations. The workday is not completely typical, as the tasks are shaped around the organization’s daily needs. You will have responsibility and freedom to solve issues independently and influence how your work is done. This is initially a part-time, fixed-term role until the end of the year, with potential for extension and increased workload in the future. The work is primarily performed two days a week at the Espoo office. Preferred working days are between Tuesday, Wednesday, and Thursday, but days can be agreed upon flexibly according to the situation. We offer - A diverse and varied job description - Opportunities to grow with the role in the future - A practical role within a small and close-knit work community - Opportunities for additional hours and a longer-term role in the future Work tasks - Coordinating practical tasks supporting personnel - Ensuring smooth daily office operations - Weekly maintenance of the online store - Updating product images and data - Supporting daily operational tasks - Assisting the customer service team with daily activities We are looking for - Proactive and practical approach to work - Ability to manage multiple tasks simultaneously - Precision and organizational skills - Good communication and organizational skills - Fluent Finnish and English skills We value if you have - Previous experience in office, coordination, or assistant roles - Experience with online store or product data maintenance - Swedish language skills To succeed in this role, you are: - Organized and meticulous - Independent and solution-oriented - Adaptable to quickly changing situations - Positive and collaborative Our recruitment process Academic Work handles this application on behalf of our client, who prefers all questions related to the role to be directed to Academic Work. Applicants will be interviewed continuously, and if we have progressed further in the recruitment process, we may close the application before final decisions are made. The process includes personality and cognitive ability tests, which serve as tools to find the right candidate and ensure an equal and fair assessment.