Office Coordinator

Toimistokoordinaattori position based in Helsinki (Ilmala) and Espoo (Otaniemi) with a flexible work arrangement. The role is to ensure the smooth day-to-day operations of the client headquarters, create excellent customer experiences, and maintain a functional and welcoming work environment. Act as primary point of contact for employees and stakeholders, collaborate with client teams, and support onboarding processes. Responsibilities include: ensuring general comfort and functionality of facilities; ordering and managing pantry supplies, beverages, office and first aid materials, and related inventory; assisting with events and catering; handling incoming and outgoing mail; coordinating repair and maintenance requests and monitoring various communication channels; supporting onboarding processes; providing general office support and managing internal ticketing and information channels; performing various administrative tasks; fostering a positive and professional atmosphere; working on-site in Helsinki Ilmala until early 2027, then in Espoo Otaniemi in the new offices; shifts on weekdays 8–17 (7.5 h/day); four days a week; permanent employment; start as soon as possible. The position offers at least the salary group 6 under Kiinteistöpalvelualan työehtosopimus (2463 €/month) and possible training allowance based on the completed degree, plus potential personal merit. ISS offers opportunities for growth, a diverse and inclusive workplace, reliable salary, comprehensive occupational health services, safe working conditions, and a wellbeing and culture benefit. Please apply via the link by 1.9. and attach your CV or fill the form. We are ISS Finland, part of a global real estate and facilities services company operating in over 30 countries, with over 7,000 ISS employees in Finland. Together we create spaces where people feel good.