Finance and Administrative Coordinator

Work Location: New Delhi Tiered Approach In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby: Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026. Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply. 1- Organizational Context  UNDP has been working in India since 1951 in almost all areas of human development. Together with the Government of India and development partners, we have worked towards eradicating poverty, reducing inequalities, strengthening local governance, enhancing community resilience, protecting the environment, supporting policy initiatives and institutional reforms, and accelerating sustainable development for all. With projects and programmes in every state and union territory in India, UNDP works with national and subnational government, and diverse development actors to deliver people-centric results, particularly for the most vulnerable and marginalized communities. As the integrator for collective action on the Sustainable Development Goals (SDGs) within the UN system, we are committed to supporting the Government of India’s national development vision and priorities and accelerating the achievement of the SDGs for the people and the planet. UNDP India’s new Country Programme (2023-2027) builds on our prior work and aims to provide an integrated approach to development solutions in three strategic portfolios: Strong, accountable and evidence-led institutions for accelerated achievement of the SDGs. Enhanced economic opportunities and social protection to reduce inequality, with a focus on the marginalized. Climate-smart solutions, sustainable ecosystems and resilient development for reduced vulnerability. South-South cooperation, gender equality and social inclusion are promoted across the pillars. The programme is supported by a framework of renewed partnerships and blended finance solutions, strategic innovation and accelerator labs, and data and digital architecture. You are invited to join a team of future-smart development professionals to support India in achieving the national and globally agreed goals. As part of the UNDP team, your focus will be to work with diverse stakeholders to find country-specific solutions that lead to sustainable development and reach those furthest behind first. 2- Office/Unit/Project Description  UNDP works across a wide range of sustainable development priorities, including systems and institutional strengthening, inclusive growth and sustainable livelihoods, as well as sustainable energy, environment, and resilience. Within UNDP, the Action for Climate and Environment (ACE) Unit is structured around key thematic areas: chemicals and circular economy, climate change adaptation and mitigation, disaster risk reduction, and natural resource management. The project titled “Accelerating the transition to a circular economy in India’s electrical and electronic sector through sustainable, integrated approaches” is being implemented under the chemicals and circular economy vertical of the Action for Climate and Environment (ACE) Unit at UNDP. The project with funding by the Global Environment Facility (GEF) is being implemented by the Ministry of Electronics and Information Technology (MeitY) with support from UNDP. The project is a five-year initiative and aims to integrate circular economy principles in the electrical and electronic sector by implementing measures throughout the entire value chain of products till their end-of-life (including recycling and disposal) through the proposed interventions: 1- Strengthen the institutional mechanisms and develop knowledge-based interventions including design of innovative economic models 2- Improve practices, systems and technologies for the EEE Manufacturing and its Supply Chain through prevention methods and socio-technical ESM models/pilots aimed for future replication. 3- Improve the e-waste management ecosystem by deploying investments, prevention measures, infrastructures and technologies for POPs and UPOPs and heavy metals emissions/releases reduction in e-waste processing. 4- Make information and knowledge accessible, raise awareness and build networks and partnerships to facilitate knowledge sharing among the EEE sector stakeholders, national and subnational Governments, and link national action to international/global programmes on e-waste. 3- Job Purpose and Scope of Work A- Main Purpose: The Finance and Administrative Coordinator will provide dedicated support to the Project Management Unit (PMU) and the UNDP Project Team to ensure effective financial management, administrative coordination, and reporting of all project activities in line with UNDP rules and procedures. The incumbent will support the implementation of operational, administrative, and financial commitments under the project, while facilitating coordination with MeitY, C-MET, and other partners. The role will also contribute to monitoring project expenditures and supporting reporting against project indicators to ensure timely and compliant implementation. B- Duties and Responsibilities Under the supervision of the Programme Analyst and in close coordination with the Project Management Unit, the Finance and Administrative Coordinator will undertake the following responsibilities: Financial Management and Budget Support - Support the Project Manager and PMU in the implementation of project activities, including use of UNDP ERP systems for budget inputs, expenditure tracking, and timely processing of payments. - Assist in monitoring project expenditures and ensure alignment with approved Annual Work Plans and budgets. - Maintain financial records and support preparation of financial reports. - Identify operational and financial challenges and flag to the Project Manager. Procurement and Contract Management Support - Support the implementation of the project’s procurement plan in line with Annual Work Plans. - Facilitate procurement processes, including preparation and advertisement of RFPs/RFQs, and support evaluation, contracting, and vendor onboarding in accordance with UNDP corporate procedures (PoPP). - Ensure appropriate use of different contractual modalities and contract management. - Track deliverables and payment milestones for vendors and consultants to ensure timely disbursement. Administrative Coordination and Operations Support - Coordinate with UNDP operations units (Finance, Procurement, HR, Administration, and Security) to ensure smooth implementation & oversight of project activities and compliance with UNDP policies and procedures (POPP). - Provide logistical and administrative support for organizing workshops, meetings, consultations, and training programmes. - Facilitate travel arrangements and related administrative processes for PMU and project staff. Monitoring, Reporting and Audit Support - Support tracking of project progress, including financial reporting and deliverables - Assist in monitoring project implementation against results framework indicators - Support project audits, reviews, and quality assurance processes as per UNDP and donor requirements, including quality assurance assessment during project implementation. Support knowledge building, knowledge sharing and capacity building relevant to the project. - Participate in training and organize briefings on internal procedures for the project personnel. Provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action. - Provide support in the dissemination and sharing of relevant data and lessons learned within the project. - Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 4- Institutional Arrangement Reporting To: Programme Analyst, NPSA 9, UNDP India Reportees to this position (if applicable): NA 5- Competencies Core: Achieve Results; Think Innovatively; Learn Continuously; Adapt with Agility; Act with Determination; Engage and Partner; Enable Diversity and Inclusion. Cross-Functional & Technical competencies in Business Direction & Strategy, Effective Decision Making, Knowledge Generation, Monitoring and evaluation, Events management. 6- Minimum Qualifications of the Successful NPSA Min. Education requirements: Secondary education is required; a university degree in Finance, Accounting, Business Administration, Economics or equivalent field will be given due consideration, but not required. Min. years of relevant work experience: Minimum of 7 years (with secondary education) or 4 years (with bachelor’s degree). Required skills: Experience in finance, administration, accounting, or operational support; experience providing logistical, administrative, and travel management support. Desired skills: Financial planning, budget monitoring, expenditure tracking, compliance with AWPs; contract administration, vendor management, audits; procurement processes; experience with government/un agencies. Required Language(s): Fluency in English and Hindi is required. ProfessionalCertificates: NA Equal opportunity: UNDP values diversity and is an equal opportunity employer. Right to select multiple candidates, Use of AI by candidates, Scam alert.