Senior Project Assistant

To strengthen our team, we are currently looking for a project assistant (m/f/d). In this role, you will be responsible for ensuring the efficient commercial, administrative and organisational handling of customer projects. You will support senior management, division heads, and project and construction managers with project setup, order processing, invoicing, materials management and general office organisation, making a significant contribution to smooth project delivery. Create and maintain projects in the ERP system, including preparing order confirmations, work instructions and project documentation. Prepare and process quotations, change orders, bills of quantities and public tenders in coordination with project and construction managers. Handle commercial project administration, including processing measurement records, issuing partial, final and advance invoices, and preparing delivery notes and purchase requisitions. Support project controlling by maintaining and analysing project data, monitoring cost objects and production status, and contributing to monthly closings. Support materials management by ordering materials, monitoring delivery dates, recording goods receipts and coordinating with suppliers. Take on general administrative duties and office organisation, and serve as the first point of contact for organisational matters for senior management, division heads and project managers. You have successfully completed commercial vocational training, for example as an office management or industrial business administration professional, or hold an equivalent qualification. You have initial work experience in a commercial role, ideally in internal sales, project business or order processing. You have good knowledge of commercial processes and project and order administration. You are confident using MS Office and ERP systems. You have strong organisational skills and work in a structured and careful manner. You have a strong service and customer orientation and excellent communication skills. You are reliable, proactive and a team player. You have very good German and good English skills, spoken and written. We offer you a respectful and appreciative company culture, 40 hours per week, 30 days of annual leave, Corporate Benefits, JobRad, JobTicket, Wellpass, contributions for personal occasions, an employee referral programme and company events. Would you like to become part of the Exentec team? We look forward to receiving your application. For questions and further information, Vasiliki Mouli will be happy to assist you by email at vasiliki.mouli2@exyte.net. Please note that we can only consider your application if you submit it through our application portal. Applications by email cannot be considered for data-protection reasons.