Equipment Tracking and Data Assistant

Equipment Tracking & Data Assistant, Helsinki Are you interested in combining logistics, data and information management? Would you like to learn about the everyday work of international maritime transport while gaining valuable work experience? We are now looking for an Equipment Tracking & Data Assistant for a fixed-term position in the fleet department at our headquarters in Vuosaari Harbour, Helsinki. The position is well suited to a recent graduate or someone in the final stages of their studies. The fleet department is responsible for managing the capital equipment used in Finnlines’ cargo handling. In this role, you will ensure that equipment-tracking information is accurate and up to date in our enterprise resource planning system. You will work at the intersection of information management and logistics and see in practice how information is created, moves between different systems and supports the operational activities of international maritime transport. What does the job involve? Your main task is to enter and maintain equipment-tracking information in the enterprise resource planning system for designated ports. You will ensure that the information is correct, identify possible discrepancies and investigate them when necessary together with different stakeholders. Your duties include: - Daily equipment tracking and updating tracking information - Collecting information and entering it into the system - Checking the accuracy of tracking information received electronically - Contacting representatives at different ports and stevedoring companies when necessary - Other tasks closely related to equipment tracking As you build your skills, your role will expand to include maintaining and developing systems, information-gathering processes, reporting and automation. You will also help investigate opportunities to use automation and artificial intelligence and take part in practical trials. The position is full-time (37.5 hours per week), and the fixed-term employment will last from November 2026 until the end of December 2027. We work according to a hybrid model, with approximately half of working time remote and half at our headquarters in Vuosaari Harbour. Why work for Finnlines? At Finnlines, you can work in an interesting and socially significant industry that combines cargo transport vital to Finland’s security of supply with responsible passenger traffic. The wellbeing of our staff matters to us, and we want to build a smooth working life and effective cooperation together. This role gives you a great opportunity to develop your skills in systems and data and gain valuable experience in international maritime transport. We also offer: - Comprehensive onboarding and experienced colleagues to support you - Extensive occupational healthcare through Mehiläinen and comprehensive insurance coverage - A mobile phone benefit, lunch benefit, and culture, sports and wellbeing benefits - Flexible working hours and the opportunity to work in a hybrid model - Your own workstation at our office in Vuosaari Harbour - A responsible and stable employer as part of the international Grimaldi Group The salary for this position is €2,500–€3,000 per month, depending on the selected candidate’s experience. What do we hope for from you? Your attitude and willingness to learn are what matter in this role. We value an energetic, proactive and productive approach, as well as a genuine interest in IT systems, data and information management. The work requires care, accuracy and perseverance, as data accuracy is central to the role. You enjoy working independently but also collaborate smoothly as part of a team. Studies in logistics, IT or another suitable field provide a good foundation for the role. Previous work experience in similar duties is an advantage but is not essential. We hope you have: - Good Excel skills and an understanding of using Power Query for data processing - An interest in data and information management, and the ability to identify anomalies, inconsistencies and missing information in data - Analytical and logical problem-solving skills - Readiness to learn new systems and the ability to understand data flows between systems - Finnish and English language skills Previous experience with or interest in Microsoft Power Platform, especially Power Automate, as well as Power BI, reporting and data visualisation, will be considered an advantage. Interested? Apply by Sunday, 25 October 2026. We review applications during the application period, so we encourage you to apply as soon as possible. For information security reasons, we accept applications only through our recruitment system. If you wish, you may attach a short video introduction in which you tell us about yourself in your own words. We will inform applicants personally about the progress of the recruitment process after the application period has ended and contact candidates progressing to the next stage by phone to invite them to an interview. For further information about the position, contact Cargo Handling Equipment Manager Petri Lammi on Friday 9 October or Monday 19 October, 10:00–15:00. You can find more information about our company at www.finnlines.com. Finnlines is one of the leading cargo and passenger shipping companies in the Baltic Sea, North Sea and Bay of Biscay. The company operates in seven European countries, both at sea and on land. Finnlines is part of the Italian Grimaldi Group, one of the world’s largest shipping groups. Finnlines employs approximately 1,850 people, of whom more than 200 work in expert roles in Finland in areas including cargo and passenger traffic, customer service, finance, marketing, IT, purchasing and sales, human resources and communications. Finnlines’ headquarters are located in Vuosaari Harbour, Helsinki. Finnlines has a key role in safeguarding Finland’s security of supply. Its operations are guided by customer focus, performance and responsibility, as well as promoting staff wellbeing and safety.