Dokumenthanteringsspecialist - Sweco Finland Oy - Helsingfors, Finland

We value our expertise and enjoy working with us. Based on these excellent foundations, we look to the future at Sweco PM – hopefully together with you soon. We are seeking a document management specialist to join our project management and construction projects. Could this be your next career move? At Sweco PM, we assist and support our clients in the industrial, real estate, infrastructure sectors, and healthcare sector with project management and construction tasks from project initiation to commissioning and maintenance. Together with over three hundred experts, we are our clients' unwavering and impartial advocates. Our strong project management and construction expertise ensure that construction projects meet their goals, budgets, and schedules. We listen, discuss, seek, and share information among different parties to ensure the desired outcome. Our work combines strong expertise, practicality, and a genuine desire to help others. As a document management specialist, you will be responsible for operating and supporting project documentation and information management. Your task is to ensure that project documentation is well-structured, managed, easily accessible, and compliant with agreed standards, contractual requirements, and project practices. In this role, you will be part of the PMO function and work closely with the design and PIM/BIM teams to support efficient project implementation. Your duties include using, maintaining, and supporting the project document management system, applying document management methods and workflows, coordinating access rights and distribution matrices, and monitoring the status, quality, and compliance of documents. We are looking for candidates for sites across Finland. This role involves travel, and you should be prepared to visit various construction sites frequently. The work is primarily on project sites. What we promise you: An inquisitive, brave, and encouraging Sweco team. You will be part of a straightforward and enthusiastic community where immediacy and respect for each other are emphasized. We support, value, and encourage each other. High-quality leadership is one of our strengths. Learn more about Sweco’s work culture: https://www.sweco.fi/ura/tyontekijalupaus/ Transforming society together. At Sweco, you are involved in creating future cities and a more sustainable society. You play an important role in enabling and supporting business activities that concretely build a more sustainable and functional society through daily work on thousands of design desks and construction sites across Finland. International projects locally. We often collaborate with international clients and partners on projects. Sweco has a total of 23,000 employees across Europe, and in Finland, we are 3,300 people across 28 locations. The international organization offers opportunities to work with European colleagues or to transfer your workplace within Finland according to your life situation. Your career path and training opportunities. We value your development and want to help you plan your unique career path, and we listen to you. A variety of training opportunities are available through our Sweco Academy, and you will develop through practical projects with top industry professionals. A comprehensive and versatile employee benefits package, which you can influence. We are flexible as an employer, and balancing work and private life is a priority for us. We work where it makes the most sense – we also enjoy working together in the office. Keys to success in this role: To succeed, you should have 3–5 years of experience in document and information management in industrial or infrastructure construction projects, and be able to take responsibility for the use of document management systems and support structured information management between design, technical, and project teams. You should have a good understanding of project implementation and information management processes and the ability to work with multiple stakeholders. You have a suitable educational background and good communication skills. Your language skills enable you to work in Finnish and English on our projects. Your working style is systematic, precise, proactive, and collaborative. Would you like to join us? You can apply for this position via the link below by August 10, 2026. We review applications, meet interested candidates, and fill positions during the application period, so please do not wait until the last minute. If you have questions about the role or working at Sweco, we are happy to discuss further. You can contact us as follows: Business Unit Manager, Industry, Johan Appelqvist: johan.appelqvist(at)sweco.fi, +358 50 466 0907, available by phone: 22.6 from 13-15, 23.6 from 13-15, 9.7 from 9-15, 4.8 from 9-11, and 5.8 from 9-11. The description_sv is a Swedish translation of the above, emphasizing the same key points about the role, company, and application process. The originalDescription_fi is a Finnish translation of the same detailed content, maintaining the full scope and structure. The role requires 3–5 years of experience in document and information management within industrial or infrastructure projects, with proficiency in Finnish and English, and a systematic, proactive work style. The role is based mainly in Finland, with travel to project sites. The position is full-time, and the remote work mode is onsite. The salary details are not explicitly listed. The benefits include flexible working hours, training, and employee benefits. The application deadline is August 10, 2026. The company operates in the construction and project management sector, with a focus on sustainable urban development and digitalization. The location is Helsinki, Finland. The job is classified as full-time, onsite, with a focus on project documentation management. The required languages are Finnish and English. The company industry is