Receptionist & Office Assistant - Immense Group - Distans - Globalt

Come and join our journey! At Immense, we are guided by our core values of passion, boldness, and integrity. We strive to create an environment where our people thrive, driven by a love for innovation and a commitment to delivering exceptional player experiences. If you’re bold in your approach, and act with integrity, we’d love for you to join our team as a Receptionist and Office Assistant. A taste of what you’ll do: - Greet and welcome clients and visitors with a positive and helpful attitude - Assisting clients and visitors with signing in and out of the offices, as well as in finding their way around the offices - Ensure that company offices and apartments are extremely organized, tidy, and presentable at all times as well as meeting high standards of hygiene - Answer and direct incoming phone calls - Assist with events coordination, both internally and externally - Schedule meetings/appointments/interviews, and reserve meetings rooms and update calendars, as applicable - Onboarding tasks such as coordinate, prepare and set up the Induction Room, record company induction on new employee’s Bamboo profile, desk and chair allocated in a welcoming manner, take photo of new employee - Offboarding tasks such as clearing out workstations for employees leaving - Control the air conditions for all floors to set limits and ensure that lighting is on for all floors - Administer relationships with external suppliers of office supplies, arrange couriers, and other services ensuring adequate service levels and cost efficiency - Receive and distribute daily mail/deliveries - Assist with travel arrangements based on employee’s needs, always in a timely and cost efficient manner - Be in charge of taxi bookings and taxi procedure - Provide any reports relevant to the reception and office, upon request - Assist with the relocation of new hires when necessary - Be a First Aider and Fire Warden and in collaboration with the Facilities Manager ensure we met Health and Safety requirements and standards - Liaise with the landlord of company apartment - Provide updates to all employees regarding any changes in the office that may affect them - Suggest ways to improve the experience of the office for our employees - Collaborate closely with the HR and Office team. - Any other task/responsibility which may be related and/or connected to the role of Receptionist & Office Assistant