Senior Executive Business Partner - Gitlab - Distans - Globalt

As Senior Executive Business Partner, you'll help GitLab's Chief Information Officer stay focused on the work that matters most by creating structure, clarity, and momentum across a fast-moving organization. This role is central to keeping priorities visible, decisions well-supported, and operations running smoothly across meetings, travel, recruiting, reporting, and cross-functional coordination. You will work across tools like Google Workspace, Slack, Navan, Zoom, GitLab, and AI tools to manage competing demands, anticipate needs before they become urgent, and support a senior leader in a dynamic public company environment. This role goes beyond traditional executive support. You will help run the broader Office of the CIO by supporting leadership cadences, anticipating inbound needs, surfacing recommendations instead of only questions, and creating the conditions for better decisions and stronger follow-through across the organization. You will work across tools like Google Workspace, Slack, Navan, Zoom, GitLab, and AI tools to manage competing demands, anticipate needs before they become urgent, and support a senior leader in a dynamic public company environment. Success in this role requires sound judgment, comfort with ambiguity, quick responsiveness, and a highly proactive approach to problem-solving. This is a high-trust role for someone who is organized, resourceful, calm under pressure, and able to build an authentic partnership with the CIO and key stakeholders across the function. What you’ll do Support the Chief Information Officer with day-to-day administrative and operational needs across scheduling, communications, planning, and execution. Manage complex calendars by vetting requests, prioritizing meetings, recommending tradeoffs, and aligning schedules with GitLab meeting norms and practices. Proactively manage inbound requests to the CIO by framing issues, offering recommendations, and helping drive timely decisions instead of simply escalating questions. Own and strengthen leadership cadences across the broader Office of the CIO, including staff meetings, team meetings, planning rhythms, and other recurring operating mechanisms. Prepare detailed agendas, briefing materials, and meeting content far enough in advance to support thoughtful review and meaningful discussion in internal and external meetings. Track follow-ups, action items, deliverables, and updates across direct reports and functional peers, and actively remind the CIO when action or acknowledgment is needed. Help the CIO maintain strong visibility into team progress, emerging issues, and moments of achievement across the organization. Build trusted working relationships with leaders, direct reports, and key individual contributors to stay close to what is happening in the division and provide informed insight and advice. Coordinate end-to-end travel logistics, including transportation, lodging, security, visas, and related documentation. Process expense reports and monitor reimbursements with accuracy and timely follow-through. Partner with People Operations, Information Technology, recruiting teams, and other Executive Business Administrators to resolve logistics, schedule interviews, coordinate onboarding, and provide coverage when needed. Manage team meetings, onsites, and events by handling scheduling, materials, vendor coordination, owning agenda development, pre-meeting prep, note-taking, action item tracking, and budget support while using AI tools to streamline routine work and information synthesis. What you’ll bring Experience supporting senior executives in a fast-moving business environment, with the judgment to manage shifting priorities, sensitive matters, and competing demands. A proactive, partnership-oriented working style, with the ability to anticipate needs, move quickly, and adapt thoughtfully to an ever-changing environment. Comfort operating in ambiguity and managing complexity with sound judgment, calm execution, and strong problem-solving skills. Ability to manage complex calendars, travel, and expenses for multiple stakeholders while maintaining accuracy and clear communication. Experience working with technology or Information Technology organizations, with an understanding of how to support cross-functional operational work. Strong executive communication skills, including the ability to synthesize information, prepare recommendations, and ensure the right content is ready at the right time. Demonstrated follow-through and accountability, including the confidence to keep senior leaders on track with reminders, open items, and commitments. Strong interpersonal skills and the ability to build trusted relationships across leaders, peers, and key contributors while maintaining discretion with confidential information. Proficiency with tools such as Google Workspace, Slack, Zoom, and Navan or similar platforms used for collaboration, scheduling, travel, and expense management. Comfort using AI tools to improve productivity, automate routine tasks, and synthesize information. A collaborative, independent, and detail-oriented approach, including openness to transferable experience from adjacent administrative or project coordination backgrounds. About the team The Executive Business Administration function supports GitLab leaders by creating the operational foundation that helps teams work effectively in an all-remote, asynchronous environment. In this role, you’ll work closely with the CIO and partner with other Executive Assistants across the organization to coordinate priorities, improve visibility, and keep important work moving across regions and functions. You will also help strengthen the operating rhythms of the Office of the CIO by improving preparedness, communication, follow-through, and proactive support across the broader organization. The team operates with a high level of trust, autonomy, and collaboration, and this role is especially well-suited for someone who can combine strong execution with organizational insight, relationship-building, and a practical sense for what the CIO and the function will need next. How GitLab will support you Benefits to support your health, finances, and well-being Flexible Paid Time Off  Team Member Resource Groups Equity Compensation & Employee Stock Purchase Plan Growth and Development Fund Parental leave  Home office support Please note that we welcome interest from candidates with varying levels of experience; many successful candidates do not meet every single requirement. Additionally, studies have shown that people from underrepresented groups are less likely to apply to a job unless they meet every single qualification. If you're excited about this role, please apply and allow our recruiters to assess your application.