Executive Assistant
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Salary analysis
Compared with the selected benchmark ("In Helsinki, Finland: Executive Assistant"), this listing's salary midpoint is about 95% lower. The offer sits below the benchmark range (€4,000–€5,000). The offer's range width is broadly in line with the benchmark. This benchmark is based on 1 comparable listings.
| Market | Lower bound (25th percentile) | Median | Upper bound (75th percentile) |
|---|---|---|---|
| Market Average: Executive Assistant | €2,600/per month | €2,850/per month | €4,400/per month |
| In Helsinki, Finland: Executive Assistant | €4,000/per month | €4,500/per month | €5,000/per month |
| Pay in our data — not quoted in ad (Mid-Level) | €226/per month | €247/per month | €269/per month |
The CFO Administrative Support team at Hiab seeks an experienced Executive Assistant who will manage the CFO’s calendar, coordinate communications with internal and external stakeholders, handle travel arrangements and expense reporting, and oversee governance of CFO-related meetings. The role also covers Investor Relations coordination, including logistics for quarterly earnings cycles, investor conferences and roadshows, and support for AGM logistics. Collaborative relationship-building with HQ Real estate and other departments is essential. Qualifications include a university degree and 5+ years supporting senior executives, with strong organizational and communication skills, and the ability to handle confidential information.
Job Details
Responsibilities
- CFO Administrative Support: Manage the CFO’s calendar, schedule meetings, coordinate communications between CFO and stakeholders, handle travel arrangements and expense reporting, maintain filing systems, govern monthly and quarterly meetings, oversee Board Audit and Risk Management meeting cycle.
- Investor Relations Coordination: Coordinate logistics for quarterly earnings cycles, investor conferences, and roadshows; manage travel for CFO/CEO and IR; maintain synchronized calendars; track investor meeting materials; lead AGM logistics.
- Operational Support: Develop efficient processes for recurring administrative tasks; build relationships with administrative staff; provide support for HQ Real estate matters; ensure compliance with confidential information policies; identify opportunities to improve processes.
Requirements
- University degree
- 5+ years of experience supporting senior executives
- Strong organizational skills
- Strong communication skills
- Ability to handle confidential information with discretion
- Experience in supporting large teams
- Familiarity with financial calendars and reporting cycles
- Expertise in handling complex travel and calendar coordination
- Proactive approach
- Calm and efficient under pressure
Skills & Technologies
Education Level
Bachelor
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