Executive Assistant

Eaton's new campus for its critical power systems in Vantaa, Finland, was completed in November 2023. The 16,500 m² site houses research and development, manufacturing, warehousing, sales and service under one roof, which will create plenty of additional jobs. As one of the world’s largest manufacturers of three-phase uninterruptible power supplies (UPS), Eaton’s expansion in this area is driven by strong business growth and the demand for systems that ensure business continuity. Situated in a prime location next to the Helsinki airport, the Vantaa facility serves as Eaton’s Critical Power Solutions headquarters and a center of excellence for data centers. Join Eaton and help us provide energy-efficient solutions that have a real impact on the environment. We make what matters work. ## What you’ll do: This role combines comprehensive administrative and coordination support for both the plant and the general manager of the business unit with a strong focus on enabling effective operations, alignment, and execution across the organization. The role acts as a central point of coordination for meetings, reporting, communication, and key initiatives, ensuring smooth execution and strong cross-functional collaboration. Fluency in English and Finnish is required to effectively operate in an international and local plant environment. 50% Supporting the Plant * Support the Plant Manager with calendar coordination, meeting preparation, travel planning, and administrative tasks to ensure efficient leadership operations. * Assist the Plant Leadership Team by organizing meetings, preparing agendas, documenting decisions, and tracking follow-ups to enable effective execution. * Act as a central coordination point for plant activities, ensuring alignment and communication across functions such as Production, HR, Finance, and Supply Chain. * Prepare management materials (presentations, reports, dashboards) to support plant performance reviews and decision-making. * Organize and coordinate internal and external visits (customers, auditors, executives), ensuring smooth logistics and compliance with site requirements. * Manage plant administrative processes, including documentation, office operations, purchasing support, and travel coordination. * Support reporting activities by consolidating data, maintaining tracking tools, and ensuring timely availability of key plant KPIs. * Monitor progress on key actions and initiatives, proactively following up on deadlines, risks, and dependencies. * Support compliance and audit-related activities by maintaining accurate documentation and ensuring audit readiness (e.g., ISO, EHS). * Contribute to internal communication and employee engagement initiatives, supporting a positive and well-informed plant environment. 50% Supportung the General Manager of the BU * Support the General Manager with travel planning, expense reporting, and calendar management, ensuring efficient use of executive time. * Assist the BU leadership team by coordinating meetings, preparing agendas, documenting decisions, and tracking follow ups to ensure effective execution. * Act as a central coordination point for leadership priorities, ensuring alignment across functions and geographies. * Prepare basic management materials (presentations, summaries, dashboards) to support leadership reviews and decision making. * Monitor progress on key initiatives and proactively flag risks, delays, or dependencies. ## Qualifications: * Bachelor’s degree in Business Administration, Management, or a related field (or equivalent vocational training with relevant experience). * 3–5 years of experience in an administrative or coordination role, ideally within a manufacturing / industrial environment. * Experience supporting senior leaders or leadership teams is preferred. ## Skills: * Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams) and collaboration tools (e.g., SharePoint). * Strong capability in reporting, data consolidation, and presentation preparation. * Basic understanding of plant operations, KPIs, and administrative workflows (e.g., purchasing, travel, documentation). * Familiarity with ERP systems (e.g., SAP) and document management systems is an advantage. * Good understanding of compliance and audit documentation processes (ISO, EHS). * Ability to manage multiple priorities, timelines, and stakeholders simultaneously" * Strong organizational and prioritization skills with the ability to manage multiple tasks in a fast-paced environment. * Excellent communication and stakeholder management skills, with the confidence to interact with leadership. * High level of reliability, attention to detail, and confidentiality. * Proactive, solution-oriented mindset with the ability to anticipate needs and follow through on actions. * Strong team collaboration and cross-functional coordination skills. * Adaptability and flexibility in an operational, dynamic plant environment. ## What we can offer to you: * Contract in fast growing global company * Challenging projects in dynamic collaborative team * Great promotional opportunities - We encourage internal promotion, whenever possible * Excellent working environment - safety and ethic are really important for us