Bid Manager

Within our Public Sector team in the Netherlands, we are looking for a Tender Manager who will take ownership of the full public procurement process for translation and interpreting services. In this role you ensure that Acolad participates in the right tenders, that submissions are compliant with procurement regulations, and that the entire bid process is managed in a structured and timely manner. You act as the central coordinator of the tender lifecycle: from opportunity monitoring and go/no-go analysis to submission, compliance checks and post-bid evaluation. Key Responsibilities - Tender opportunity monitoring: Monitor public procurement platforms such as TenderNed, Mercell, CTM and TED (Tenders Electronic Daily) for relevant opportunities. Assess new opportunities and perform initial go/no-go analyses together with internal stakeholders. Maintain an internal overview of upcoming tenders and pipeline opportunities to support strategic planning. - Tender planning and governance: Manage our Tender management platform. Plan and manage the full tender lifecycle, including timelines, milestones and submission governance. Organize internal reviews and decision checkpoints during the tender process. Coordinate the tender process to ensure all deadlines and procurement requirements are met. - Procurement compliance: Ensure full compliance with Dutch and European procurement regulations, including the Dutch Tender Act (Aanbestedingswet 2012) and EU Directive 2014/24/EU. Perform final compliance checks before submission of the tender. Maintain compliance checklists and ensure all mandatory procurement documentation is complete and valid. - Stakeholder coordination: Coordinate internal stakeholders including sales, operations, finance, legal and IT. Gather input from subject matter experts and ensure all required documentation is delivered on time. Facilitate internal alignment meetings and ensure clear communication throughout the tender process. - Tender documentation and submission: Prepare and manage all tender documentation including certificates, declarations and compliance documents. Manage the clarification and Nota van Inlichtingen (NvI) process. Submit tenders through official procurement platforms. - Pricing coordination: Collect pricing proposals and supporting financial information from the responsible commercial stakeholders. Support internal teams with tender-specific risk assessments. Ensure pricing inputs are aligned with tender requirements and submission deadlines. - Documentation management: Maintain accurate tender records, documentation archives, and submission checklists. Ensure audit-ready documentation for procurement processes. Maintain and update internal templates, document libraries, and reusable tender materials. - Post-tender evaluation: Support post-tender evaluations, debriefings and win/loss analysis. Identify opportunities to improve the tender process and contribute to continuous process improvement. Document lessons learned and share insights with internal stakeholders to strengthen future bids. Requirements - Bachelor's degree in Business Administration, Procurement, Law, Public Administration or a related field. - Proven experience managing public sector tenders or procurement processes. - Strong understanding of public procurement frameworks and compliance requirements. - Excellent project management skills and ability to manage multiple tenders simultaneously. - Strong organizational and analytical skills with a high level of attention to detail. - Ability to coordinate multiple stakeholders across different functions. - Excellent written and verbal communication skills. - Professional proficiency in Dutch and English is required.