Administration and Finance Analyst

The Administration and Finance Analyst will support the Energy Investment Program Manager in the day-to-day operations, reporting and activities, to ensure that the program is efficiently executed against donor-committed timelines. Key Duties and Responsibilities: Support to Project Planning and Management - Assist in standardizing finance and accounting systems in accordance with UNDP and UNCDF procedures. - Support preparation of annual work plans, budgets, budget revisions, procurement plans, and ensure proper system entry. - Review budget revisions, financial plans, and ensure timely reporting and submission to relevant stakeholders. Financial Management and Reporting - Assist in monitoring project expenditure and cash flows to ensure compliance with approved budgets. - Support quarterly Fund Authorization and Certification of Expenditures (FACE) reviews, cashbook and bank reconciliations. - Prepare and maintain detailed financial records and reports, ensuring accuracy and completeness. - Prepare and monitor budgets, financial forecasts, and expenditure reports. - Ensure support in compliance with UNCDF/UNDP financial regulations and donor requirements. - Support the consolidation of investee financial reports to inform annual financial reporting and plans, to the donor and to UNCDF. Procurement and Contract Administration - Support procurement processes, including preparation of requests for quotations/proposals and contract management in adherence to procurement policies and procedures. - Maintain accurate records of procurement activities and vendor performance in line with UNCDF standards. Administrative Support - Oversee office operations, logistics, and asset management. - Assist with events management, travel arrangements, and documentation and records management. - Facilitate communication between project teams and partners. Audit and Compliance - Facilitate internal and external audits, ensuring timely submission of required documentation. - Support the implementation of risk management and compliance measures. Program Support and Coordination - Support data collection for companies during due diligence process, when necessary. - Provide administrative and financial input for program planning and reporting. - Liaise with partners, government counterparts, and stakeholders on financial and administrative matters.