Office Assistant

Receptionist About the Role As a CBRE Receptionist, you will be an important part of our Workplace Experience team. You will be based at our client’s office in the heart of Helsinki. We have a small Office team where we all have our own responsibilities but we are always helping each other when needed. Your main responsibility is to ensure that our reception runs smoothly and that our employees, clients, and visitors receive a warm and professional welcome. Your everyday work will include greeting visitors, answering calls and emails, preparing coffee, supporting meeting arrangements, and taking care of various reception-related tasks. We value someone who takes initiative, is comfortable taking responsibility, and is eager to develop our reception and workplace experience. If you see something that could work better, we want you to speak up and make it happen. Trust and reliability are especially important in this role. What You’ll Do - Welcome and assist clients, applicants, and visitors and make a warm atmosphere for everyone. - Manage visitor registration, passes, and follow relevant security protocols. - Answer incoming calls and emails and direct enquiries to the right people. - Prepare and maintain the reception area, including coffee and snacks. - Manage and maintain office key and access-related matters. This will be your own responsibility. - Track incoming and outgoing packages, mail, and freight. - Support meeting room setups, catering, and internal and external events. - Communicate with cleaning, maintenance and other service providers to ensure the office runs smoothly. - Identify maintenance issues and follow them through to resolution. - Place orders and manage office supplies and other day-to-day needs. - Support internal communication via Slack and other channels. - Bring forward ideas and suggestions for improving our reception and whole office. - Take ownership of agreed tasks and follow them through from start to finish. - Occasionally cover for the Executive Assistant, e.g. during holidays. What You’ll Need - You genuinely enjoy helping others and creating a welcoming environment with a big smile. - Proactive and responsible mindset, you see what needs to be done and take action. - You are reliable and trustworthy, you handle all of your responsibilities with care. - You are not afraid to suggest improvements and try new ways of working. - Ability to stay organized and prioritize in a busy environment. - Strong communication and interpersonal skills. - Ability to work independently while being a great team player. - Working knowledge of Google and Microsoft tools. - Fluent written and spoken Finnish and English. - Experience in reception, customer service, or a comparable role will help you succeed in this position We are looking for someone who enjoys being the person people can rely on, someone who takes care of the basics exceptionally well, but also sees opportunities to make our reception even better. Please send your CV and application, including your salary expectation, as soon as possible. We will be interviewing candidates throughout the application period and will fill the position as soon as we find the right person. The position will start on 1 September 2026 or by agreement. For more information about the role, please contact Office Team Lead Evita Hasanen, evita.hasanen@cbre.com / +35844 970 9808 Facility Manager Jaana Vaskivuo, jaana.vaskivuo@cbre.com / +35850 573 5863 About CBRE Group, Inc. CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm. Please visit our website at www.cbre.com.