HR Associate

Tiered Approach In line with the commitment to safeguard capacity and support personnel already in the Organization, a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby: Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments, whose posts will be abolished, or contracts will be terminated or not renewed during 2026. Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA), personnel on regular PSA contracts, and Expert and Specialist UN Volunteers Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates Please make note of the Tier(s) indicated in the vacancy title, if any, and ensure that you satisfy the eligibility to apply. Background The United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. The Fiji multi-country office covers ten countries including Federated States of Micronesia, Fiji, Kiribati, Republic of the Marshall Islands, Nauru, Palau, Solomon Islands, Tonga, Tuvalu, and Vanuatu as well as provides support to regional initiatives. UNDP in the Pacific has developed its multi-country programme document (MCPD, 2023-2027) to guide its interventions in the next five years in full alignment and directly to contribute to the United Nations Sustainable Development Cooperation Framework (UNSDCF, 2023–27). The Office covers 10 countries in the Pacific with an extensive portfolio which has grown over time. The UNSDCF and UNDP MCPD are designed in full alignment with the 2030 agenda, Samoa Pathway, and 2050 Blue Content Strategy, which is endorsed by the Pacific Island Countries (PICs) among others. The UNDP Pacific Office next five-year plan strategic priorities are encapsulated under three outcome areas: (i) Planet, (ii) Prosperity, and (iii) Peace. Following a strategic review process which was completed in June 2022, UNDP Pacific office structure is aligned to the emerging priorities of the office. In this regard, the programme portfolio will include mutually reinforcing work streams crafted around two clusters (i) Resilience and Climate Change; and ii) Inclusive growth and Effective governance, supported by a policy and innovation team, Operations team, Management and Oversight team that provides strategic guidance on results Management and compliance entrusted with the corporate alignment, programme finance management and quality assurance, and strategic communications team that provides knowledge management and communication support to all programme interventions. Within the Pacific Office Multi-Country Office (MCO), the Operations Team provides programme with backbone support and services related to finance, procurement, human resources, digital services, travel, and logistics, as well as common services and CO transactions support. The team further provides demand driven Common services to the UN agencies (per agreed procedures). In addition, the team will provide administrative support to UNDP Staff including project personnel on areas such as protocol, visa facilitation, travel, and others. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration. Under the guidance and direct supervision of the HR Analyst, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale. The HR Associate works in close collaboration with the Operations, Programme and project teams in the Country Office and UNDP Headquarters staff for resolving complex HR related issues and information delivery. The Human Resource Associate will directly report to Human Analyst and will work with the other HR colleagues in the team. Duties and Responsibilities 1) Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results: Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system; Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes. CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management; Provision of information to management and personnel on corporate strategies, especially the People for 2030 strategy, rules and regulations, policies and procedures. 2) Ensures effective administration of human resources focusing on achievement of the following results: Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels; Document Verifications (Position creation form/ TOR/ Recruitment Strategy/ Remuneration Tool/Organigramme); Provision of advice on recruitment in UNDP projects. Creation/ update of positions in UNall, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, administration and leave management; Coordinate with GSSC in the preparation and administration of contracts (FTA, TA, SC’s) and salary negotiations. Timely follow up with Finance staff on Global payroll issues; Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through UNall; Maintenance of the CO staffing table; Preparation or review of submissions to the Compliance Review Panel (CRP)Administration of delegated international staff entitlements and position funding delegated to COs. Creation and administration of the CO rosters including e-rosters; Validation of cost recovery charges in Quantum for HR services provided by UNDP to other Agencies. 3) Ensures proper staff performance management and career development focusing on achievement of the following results: Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of Talent Management Review Group Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager. 4) Ensure conduct of Salary and other surveys focusing on achievement of the following results: Collection of information and preparation of reports for comprehensive and interim local salary, hardships and place to place surveys; Participation in the work of Local Salary Survey Committee (LSSC) 5) Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results: Organization of training for the operations/ projects staff on HR issues; Synthesis of lessons learnt and best practices in HR; Sound contributions to knowledge networks and communities of practice; Conducting orientation of new DIM and CO staff. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. Competencies Core competencies: Performances listed.