Executive Assistant

Oulu University is a multidisciplinary, internationally active research university... We are now seeking an Executive Assistant for Oulu Business School for a permanent employment contract. Oulu Business School is an AACSB-accredited business school and one of the eight faculties of the University of Oulu. Tasks: - Support deans in administrative matters - Act as secretary for faculty bodies including the faculty council, management team, and docent committee, and participate in faculty recruitments - Prepare and manage contracts and other documents (Dynasty, Mepco) - Arrange faculty events and room bookings - Support research unit heads in premises management and access control - Organize visits and receive guests - Act as a reviewer for expense reports and manage credit cards - Handle fee and travel matters What we offer: - Support from expert and enthusiastic staff - Sports, culture, and wellbeing benefits (ePassi) and flexible multi-site and remote work opportunities - Work-life balance: Saturdays are not counted in holiday periods! - Development and career opportunities of a large organization - Meaningful work! What we are looking for: - Suitable higher education degree (e.g., Bachelor of Business Administration) - Experience in executive assistant roles - Good IT skills (MS Office tools, especially PowerPoint and Excel) - Excellent oral and written Finnish and English skills. Other language skills are an advantage - Initiative - Good interaction skills and ability to cooperate Salary: Permanent position starting 26.10.2026 (or by agreement). Salary level 6-7 in the university's salary system for other expert and support staff. A performance-based component of up to 50% of the position-specific salary is also paid. Typical salary in similar positions is 2600–3100 EUR/month. A 6-month probationary period applies.