Documentation Specialist, CHEC

China Harbour Engineering Company Ltd. (CHEC) is a world-renowned international contractor and a leading provider of comprehensive services across the entire industry chain for both public and private sectors. We are seeking a skilled Documentation Specialist to Kouvola, Finland to manage, organize, and control data center project documentation throughout the project lifecycle using Autodesk Construction Cloud (ACC), and correspondence management. Key Responsibilities - Manage ACC projects and folders: set up permissions, naming conventions, and metadata/tags to support search and reporting. - Control document lifecycle: upload, review, publish, supersede, and archive drawings, models, specifications, and records. - Administer workflows: configure and monitor RFIs, submittals, transmittals, issues, and approvals within ACC. - Version control and audit trail: ensure traceability, track revisions, and maintain document logs and dashboards. - Create and maintain templates: folder structures, review workflows, forms, and reporting layouts. - Quality assurance: perform document checks for completeness, format, and compliance with company and client standards. - Coordination and support: train end users, troubleshoot access/sync issues, and liaise with project managers, design teams, and external partners. - Integration and data hygiene: coordinate links with related tools (e.g., Revit, Navisworks, BIM 360/ACC modules, SharePoint), enforce metadata standards, and prevent duplication. - Reporting: generate weekly/monthly status reports, overdue items, and KPI dashboards (e.g., submittal cycle times, RFI aging). - Closeout: compile turnover packages/O&M manuals, as-builts, and finalize archives per contract requirements. - In addition to ACC-related responsibilities, the role is responsible for managing incoming and outgoing correspondence, as well as the collection, filing, and maintenance of letters and company documentation What we expect from you - Bachelors degree in Civil Engineering, Business Administration, or a related field - Minimum 3-5 years experience in document controlling - Good problem-solving and decision-making abilities. - Strong coordination and communication skills in a multidisciplinary environment. - High attention to detail and organizational skills. - Ability to manage multiple tasks and work independently or as part of a team. - Fluency in Finnish and English This project offers a fantastic opportunity to contribute to a high-impact initiative and develop professionally in a diverse and challenging environment. Preferred start date: According to an agreement as soon as possible. If you have any questions about the recruitment process or the role, please contact Barona Engineering Senior Consultant Katri Hyppänen at +358 50 439 9785. Available on weekdays from 10 am to 2 pm. We will be interviewing applicants during the application period, so please apply through the provided link. Kindly attach your English-language CV to the application. For privacy reasons, we do not accept applications via email or WhatsApp.