Document Controller

We are Helsinki Shipyard, one of the world’s leading builders of vessels designed for demanding marine conditions. Our shipyard in the heart of Helsinki has over 160 years of shipbuilding experience. We design and build icebreakers, coast guard and naval vessels, cruise ships, yachts and other special vessels for public- and private-sector customers around the world. More than half of the icebreakers in service worldwide were built by us, making us a true pioneer in Arctic shipbuilding. Helsinki Shipyard is part of the international Inocea maritime industry group, which has five shipyards in three countries: two in Finland, one in Canada and two in the United States. Within the group, Helsinki Shipyard plays an important role as a centre of expertise in ship design and Arctic technology. We currently employ more than 600 professionals, and our team is growing rapidly. You can read more about our current projects here! Your role We are now looking for a Document Controller to strengthen our project teams in Helsinki. As Document Controller, you will manage project documentation and ensure it is up to date, easy to find and compliant with the requirements of customers and other stakeholders. You will be an important part of the smooth day-to-day work of the project organisation and collaborate closely with design, project management, production, procurement and quality management, as well as customers and subcontractors. What will you do? Depending on the project and your area of responsibility, your duties will include, for example: - Managing design, quality, production, testing and delivery documentation - Coordinating customer and classification-society submissions - Archiving documents and compiling final documentation at project handover - Maintaining document management systems and supporting users - Developing document management practices and processes together with the project organisation - Working with customers, suppliers and other stakeholders on documentation matters What do we expect from you? You could be a good fit if you have: - Relevant education, such as a business administration or engineering degree - Previous experience in document management, project management or technical documentation - An organised, careful and proactive approach to work - The ability to manage several simultaneous tasks, schedules and overall responsibilities - Good collaboration and communication skills and readiness to work with different stakeholders - Good Microsoft Office skills - Fluent spoken and written English Experience with document management systems such as DocuWare, M-Files or similar is also valued. Previous experience in shipbuilding, industry or project work is an advantage, but is not essential for success in the role. What matters most is that you enjoy precise and systematic work, can keep track of everything in a busy project environment and want to develop practices together with others. Why Helsinki Shipyard? You will work on international and technically demanding shipbuilding projects where document management plays a key role in their success. You will follow projects from design through to delivery of the completed vessel and see the tangible impact of your work as part of a larger whole. We offer a responsible and varied role, a skilled and supportive work community, and the opportunity to develop your expertise in a growing international organisation. We also offer permanent employment and competitive employee benefits. Our offices are in Helsinki, Turku and Pori. Your work location in this role is Helsinki. We support flexible hybrid work, but we work together at the office every week. Interested? Continue Helsinki Shipyard’s more than 160-year story with us! Send us your CV and application through our recruitment system. We will fill the position as soon as we find a suitable person. Please note that, for data protection reasons, we accept applications only through TalentAdore, not by email. For more information about the role, contact Johanna Sihvonen, Manager, Document Management & Administration, at Johanna.Sihvonen@satashipbuilding.fi or by phone on +358 40 192 1788 on weekdays during office hours. As part of the selection process, the selected candidate will undergo a health examination that includes a drug test. A security clearance may also be required for certain roles.