Data Coordinator for IT Project, UPM / Helsinki or Tampere - Academic Work

The project's goal is to logically separate the IT environments of two organizations within shared infrastructure. In this role, you will work surrounded by experienced experts and ensure that thousands of access rights, directory groups (AD), and collaboration tool resources are audited, cleaned, and correctly configured. The core of the role involves proactive collaboration with data owners, application owners, and IT resource owners. You will ensure the smooth execution of manual review processes to keep organizational data and access rights strictly and securely separated. You will not work alone but as part of a 510-member sub-team, including experienced project managers and technical architects. There is an opportunity for partial remote work, but we expect you to be present at the Helsinki or Tampere office approximately half of the week. Work Tasks - Review of SharePoint and email resources: Coordinate manual review of shared mailboxes and SharePoint/Teams sites. You will liaise with business representatives to ensure proper resource classification. - Facilitation of O365 and network resource audits: Help define clear boundaries for file sharing between organizations. - Cleaning and analysis of AD groups: Review directory groups (Active Directory) that are outside automated identity management. Ensure users are correctly assigned to organizational units. - Clarification of ambiguous cases: Determine data ownership, group memberships, and whether unnecessary data can be removed. - Access rights mapping: Collaborate with the role and authorization team to audit application roles. Track application owners to define first, second, and third-level approval groups in the identity management system (IAM). We are looking for An IT-oriented individual capable of understanding how different parts of IT infrastructure are linked. The most important thing is the right attitude: you are systematic, meticulous, and persistent. You are comfortable making calls or sending messages and able to "hunt" for information from busy application and data owners across a global stakeholder group. - Systematic, self-directed, and persistent work approach. - Suitable educational background in IT (polytechnic/university, or final-year student). - Basic understanding of IT systems and infrastructure. - Proficiency in handling MS SharePoint lists and Excel files. - Excellent communication skills in both Finnish and English. Our recruitment process Academic Work handles this application on behalf of our client, who prefers all questions related to the role to be directed to Academic Work. Candidates are interviewed continuously, and if we have progressed further in the recruitment process, we may close the application before final decisions. The process includes personality and cognitive ability tests. These tests serve as tools to find the right candidate for the role and ensure an equal and fair assessment.