Executive Assistant - AlphaSense Oy - Etätyö - Globaali

AlphaSense is seeking a highly organized, proactive, and tech-savvy Executive Assistant to support our CFO and Chief People Officer. This is a high-impact role that ensures the seamless day-to-day operation of our G&A leadership, empowering some of the company’s most critical functions as we continue scaling. The ideal candidate excels in fast-paced environments, has executive-level communication skills, and is energized by the opportunity to contribute behind the scenes to a high-performing team. Drive Efficiency for the CPO & CFO: Ensure both executives’ time and attention are focused on the highest priority initiatives by expertly managing complex calendars, scheduling meetings, and coordinating cross-functional communications. Administrative Excellence: Own a high volume of operational tasks, including calendar management, meeting preparation, expense reports, and complex travel arrangements. Operational Support: Coordinate and help execute leadership meetings, all-hands, offsites, and planning sessions. Track follow-ups and ensure timely execution of key deliverables. Communication Liaison: Interface with People and Finance leadership, and broader G&A stakeholders, executive peers, and other internal teams with professionalism and discretion. Draft or coordinate communications when needed. Project Coordination: Support special projects across the People and FInance organizations, including coordination of goals reviews, planning cadences, onboarding schedules, and documentation updates. Meeting Preparation: Prepare or source materials for internal and external meetings (e.g., HR & Finance agenda items, strategic decks, financial KPIs, board updates, etc.). Time Optimization: Ensure both executives are where they need to be, with what they need—whether that’s context for a 1:1, a set of slides for a leadership sync, or a clear buffer between high-stakes meetings.