Associate Humanitarian Finance Officer

This vacancy is open to nationals of the respective country Background The position is located in the Crisis Response Division (CRD), Office for the Coordination of Humanitarian Affairs (OCHA). OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA also ensures there is a framework within which each actor can contribute to the overall response efforts. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention and facilitate sustainable solutions. Duties and Responsibilities The Associate Finance Officer and is located in a number of OCHA Humanitarian Financing Units (specifically, in Venezuela). Under the overall supervision of the Head of Office, the incumbent reports to the Head of Humanitarian Financing Unit/Fund Manager. Key Duties and Accountabilities Within delegated authority, the Finance Officer will be responsible for the following duties: 1) Ensures Implementation and contributes to development of financial and Project management strategies, and adapts processes and procedures focusing on achievement of the following results: • Develop and maintain country SOPs regarding administrative and financiais workflows of HF in all countries covered by the HFU. • Ensure financial revision of project applications and project budgets for quality control and compliance to the HF guidelines (including budgetary procedures in line with HF budget review criteria). • Provide guidance on Humanitarian Financing and administrative procedures and guidelines to partners on applications to clarify requirements for accessing grants. • Conduct market cost survey for items commonly purchased under Humanitarian Financing projects. 2) Ensures the Projects’ financial management of Projects focusing on achievement of the following result: • Review project budgets to determine “normal costs and variations” in project expenditure areas to be determined. • Review requests for project amendments and revisions of projects and provide recommendations to the Head of Humanitarian Financing Unit particular in budgetary aspects. 3) Ensures proper Control of accounts and Humanitarian Financing reports focusing on achievement of the following results: Track, collect and review final financial reports from relevant recipient organizations to ensure accuracy and compliance with Humanitarian Financing guidelines and provide feedback to partners. • Liaise with auditors for project audits; review audit reports, communicate audit findings to partners, ensure that comments on the draft audit reports are satisfactorily addressed by implementing partners; finalize final disbursements or requests for refunds; and facilitate project close-out in close coordination with the Head of Humanitarian Financing Unit and the OCHA Administrative Services Branch at the HQ level. • Develop, maintain, and update a database to support cost effectiveness analysis of Humanitarian Financing project proposals. • Prepare and update numerical and narrative reports detailing Humanitarian Financing performance. • Reconcile and coordinate HQ-level records and the Fund’s field records (on project performance and financial data/information) to produce reports and updates. 4) Ensures facilitation of knowledge building and knowledge sharing in Humanitarian Financing and support to all stakeholders on financial matters focusing on achievement of the following results: • Support monitoring and evaluation visits to project sites if necessary. • Conduct Financial and administrative partner visits as per SOP and Humanitarian Financing Guidelines • Maintain all related files updated and share information with colleagues. • Perform other duties as required by the Head of Humanitarian Financing Unit and the Head of Office. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. • Perform other duties as assigned by the Head of the Humanitarian Financing Unit / Fund Manager. Supervisory/Managerial Responsibilities: Supervises programme staff. Competencies include various. Required Skills and Experience: Education: Advanced university degree... Language: Fluency in English and Spanish. Equal opportunity. Rights and AI policy. Scam alert. Apply instructions.